HIPAA Compliant Methods for Sending Medical Records by Mail

Using HIPAA compliant methods to send medical records is an important consideration. Taking the time to understand these guidelines will help you serve your patients better.


First, you should consider what type of mail you're going to use. Certified mail is a great way to ensure your records get to their intended destination. It can be added to your First Class mail, which is often the best option for mailing your medical records.

When mailing your records, it's important to make sure they are delivered in the same condition they were sent in. You don't want to accidentally damage them or lose them. Also, you don't want your data to get stolen.

Another thing to remember is that you should make sure your medical records are legible. Make sure the envelope you're mailing them in is clear and legible.

Using thick, sturdy envelopes will help to keep your patient's personal information safe. If you're mailing large files, email may not be the best option. You may need to hire a professional mailing service to send your records.

It's also important to make sure your mailing service can track your records. If your records are sent by a commercial service, such as FedEx or DHL, you may be charged a per page fee or a $6.50 per electronic record fee. This fee varies depending on the service and the type of records being mailed.

If you're planning to send medical records by mail, it's a good idea to use a windowed envelope. This will help eliminate the need to match letters to envelopes. But windowed envelopes can also be susceptible to data breaches.

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